The problem discussed in my blog posted yesterday has still been bothering me. I went home last night and did additional research. I searched a blog I have mentioned in the past, "The Professional Assistant." There is a post called "Make No Mistakes With Meeting Request Attachments in Outlook 2007" that gives a partial solution to the issue.
The author states the problem perfectly: "You sent a meeting request to a bunch of people. Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. Trust me, people start to get irritated when this happens over and over again."
There is apparently a feature called "Forward as iCalendar" that will allow you to send an updated email instead of a new calendar invite requiring an accept/decline response.
I am going to try this out and see how it works. If it works well, I will adopt it as a best practices process for my operational support list. I am still searching for the best solution to the entire issue of inefficient calendar management for firm-wide/team meetings which do not require an accept/decline response. I am truly looking to help our management teams spend less time on these types of time wasting meeting responses.
The author states the problem perfectly: "You sent a meeting request to a bunch of people. Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. Trust me, people start to get irritated when this happens over and over again."
There is apparently a feature called "Forward as iCalendar" that will allow you to send an updated email instead of a new calendar invite requiring an accept/decline response.
I am going to try this out and see how it works. If it works well, I will adopt it as a best practices process for my operational support list. I am still searching for the best solution to the entire issue of inefficient calendar management for firm-wide/team meetings which do not require an accept/decline response. I am truly looking to help our management teams spend less time on these types of time wasting meeting responses.
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